New Mexico (NM) · Requirement Summary
New Mexico charitable solicitation requirements summary
A compact operational summary pulled from our Master State Requirements (MSR). Use this as a quick reference for filing authority, cadence, documents, and common traps.
Requirement Summary
Key requirements for New Mexico (NM).
| Filing Authority | • NM Dept of Justice (NMDOJ) – Charities Unit (NM-COROS) • NM Secretary of State (SOS) – Business Services (Entity Authority + Annual Report) |
|---|---|
| Filing Method | • Portal (SOS online + NM-COROS) • NM SOS Business Portal • NM-COROS (Charity Registration Online System) |
| Filing Calendar & Triggers | • Initial: Y (if soliciting / fundraising in NM) • Renewal: Annual (SOS + NMDOJ) • Recovery: Oldest→Newest (NMDOJ) • SOS requires reinstatement + back annual reports if revoked • Can solicit while pending: N |
| Filing Due Date | • Fiscal year-end based • SOS Annual Report: 15th day of 5th month after FYE (e.g., May 15 for 12/31). NMDOJ Annual Report: 6 months after FYE (e.g., June 30 for 12/31). • SOS: FYE + 4 months + 15 days. NMDOJ: FYE + 6 months. • Example: Dec 31 FYE → June 30 |
| Renewal Detail | • Frequency: Annual (SOS + NMDOJ) • Key forms: SOS: Certificate of Authority / Initial Report / Annual Report / Reinstatement. NMDOJ: Charitable Org Registration Statement + Annual Financial Report (NM-COROS). |
| Extensions Calendar | • Extensions: Y (NMDOJ extension via NM-COROS • IRS extension does NOT auto-extend NMDOJ) • No extensions • missing the deadline triggers automatic penalties. |
| Exemptions | • Not specified in MCM (review SOP/state guidance) |
| Good Standing Required for Charity Filing? | • Attorney General (AG) |
| Solicitation while Curing Deficiencies? | • Conditional (must restore SOS to Active before NMDOJ will accept • NMDOJ catch-up is sequential) |
| Enforcement Posture | • Moderate |
| Recovery Method | • Oldest→Newest (NMDOJ) • SOS requires reinstatement + back annual reports if revoked • Stop any solicitations. Log into the COROS online portal • file the Charity Renewal. |
| Required Documents | • Entity status/ID, registered agent (NM physical), officers/directors roster, IRS 990 (public copy), articles/bylaws, IRS determination letter, IRS Form 1023 (or waiver), audit if required. • Articles of Incorporation (and amendments) • State notices (if issued) |
| Financial Audit/Review Thresholds | • Statute • moving threshold: FYE before 1/1/2024 audit if Total Revenue ≥ $500k • FYE on/after 1/1/2024 audit if Total Expenses ≥ $750k • Unique: NM requires original IRS Form 1023 (or notarized Affidavit of Waiver if pre-1987/lost). Must be Active/Good Standing with SOS before NMDOJ. NMDOJ extension must be filed in NM-COROS to avoid $100 even if IRS 8868 filed. |
| Schedule B Reaction Rule (Donor Names) | • Redact |
| Signature Requirements | • Electronic signature permitted • Notarization required • 1 officer(s) sign |
| High-Risk Traps / Enforcement Notes | • Unique: NM requires original IRS Form 1023 (or notarized Affidavit of Waiver if pre-1987/lost). Must be Active/Good Standing with SOS before NMDOJ. NMDOJ extension must be filed in NM-COROS to avoid $100 even if IRS 8868 filed. • Treat 'Donate Now' as a trigger indicator but apply risk-based analysis • escalate edge cases. Always verify audit rule by the specific FYE being filed (pre/post 1/1/2024). |
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