| Filing Authority |
- NM Dept of Justice (NMDOJ) – Charities Unit (NM-COROS)
- NM Secretary of State (SOS) – Business Services (Entity Authority + Annual Report)
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| Filing Method |
- Portal (SOS online + NM-COROS)
- NM SOS Business Portal
- NM-COROS (Charity Registration Online System)
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| Filing Calendar & Triggers |
- Initial: Y (if soliciting / fundraising in NM)
- Renewal: Annual (SOS + NMDOJ)
- Recovery: Oldest→Newest (NMDOJ)
- SOS requires reinstatement + back annual reports if revoked
- Can solicit while pending: N
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| Filing Due Date |
- Fiscal year-end based
- SOS Annual Report: 15th day of 5th month after FYE (e.g., May 15 for 12/31). NMDOJ Annual Report: 6 months after FYE (e.g., June 30 for 12/31).
- SOS: FYE + 4 months + 15 days. NMDOJ: FYE + 6 months.
- Example: Dec 31 FYE → June 30
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| Renewal Detail |
- Frequency: Annual (SOS + NMDOJ)
- Key forms: SOS: Certificate of Authority / Initial Report / Annual Report / Reinstatement. NMDOJ: Charitable Org Registration Statement + Annual Financial Report (NM-COROS).
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| Extensions Calendar |
- Extensions: Y (NMDOJ extension via NM-COROS
- IRS extension does NOT auto-extend NMDOJ)
- No extensions
- missing the deadline triggers automatic penalties.
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| Exemptions |
• Not specified in MCM (review SOP/state guidance) |
| Good Standing Required for Charity Filing? |
• Attorney General (AG) |
| Solicitation while Curing Deficiencies? |
- Conditional (must restore SOS to Active before NMDOJ will accept
- NMDOJ catch-up is sequential)
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| Enforcement Posture |
• Moderate |
| Recovery Method |
- Oldest→Newest (NMDOJ)
- SOS requires reinstatement + back annual reports if revoked
- Stop any solicitations. Log into the COROS online portal
- file the Charity Renewal.
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| Required Documents |
- Entity status/ID, registered agent (NM physical), officers/directors roster, IRS 990 (public copy), articles/bylaws, IRS determination letter, IRS Form 1023 (or waiver), audit if required.
- Articles of Incorporation (and amendments)
- State notices (if issued)
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| Financial Audit/Review Thresholds |
- Statute
- moving threshold: FYE before 1/1/2024 audit if Total Revenue ≥ $500k
- FYE on/after 1/1/2024 audit if Total Expenses ≥ $750k
- Unique: NM requires original IRS Form 1023 (or notarized Affidavit of Waiver if pre-1987/lost). Must be Active/Good Standing with SOS before NMDOJ. NMDOJ extension must be filed in NM-COROS to avoid $100 even if IRS 8868 filed.
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| Schedule B Reaction Rule (Donor Names) |
• Redact |
| Signature Requirements |
- Electronic signature permitted
- Notarization required
- 1 officer(s) sign
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| High-Risk Traps / Enforcement Notes |
- Unique: NM requires original IRS Form 1023 (or notarized Affidavit of Waiver if pre-1987/lost). Must be Active/Good Standing with SOS before NMDOJ. NMDOJ extension must be filed in NM-COROS to avoid $100 even if IRS 8868 filed.
- Treat 'Donate Now' as a trigger indicator but apply risk-based analysis
- escalate edge cases. Always verify audit rule by the specific FYE being filed (pre/post 1/1/2024).
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