Virginia charity registration recovery

Review the last Form 102 registration, renewal date, fiscal year end, Evoke account, payment, agency correspondence, and public record. Virginia renewals are generally due on the fifteenth day of the fifth calendar month after fiscal year end. Determine whether a timely extension was granted and whether a submitted package was complete before classifying the record as lapsed.

Separate charitable solicitation registration from State Corporation Commission standing, tax exemption, professional solicitor or fundraising counsel registration, and local permits. A current corporation or federal return does not restore the VDACS record. Save the legal name, registration code, last accepted fiscal period, fundraising activity, and notices in one issue inventory.

The VDACS charitable solicitation page lists the late or lapsed result for Form 102 as “Late filers must file initial registration.” Use the current Form 102 and Evoke workflow rather than submitting an old renewal form or changing the legal identity. Carry the correct organization history, names, addresses, officers, and prior registration details into the new package.

The current initial fee is $100. The state form notes that an applicant does not pay an initial and late registration fee at the same time. Apply the live fee table and portal calculation to the actual record. If correspondence states a different record-specific route, preserve and follow that direction instead of relying on a generic checklist.

Prepare the organization statement, governing and tax records, officers, fundraising methods, professional fundraiser or counsel information, prior-year financial report, and other attachments requested by current Form 102. Reconcile names, fiscal periods, contribution totals, expenses, and contracts to the approved books and federal return. Route the two required officer signatures with accurate titles.

Virginia’s annual fees vary with financial information, but the recovery instruction points to the initial filing route. Do not add an annual fee from memory or omit an attachment because it appeared in a prior year. Use Evoke’s current questions or the current paper form and fee schedule, and save the final calculation with the submission.

Virginia permits a written three- or six-month extension when the request is received or postmarked by the renewal date and the organization meets the form conditions. An extension requested after a lapse is not the published cure. Complete the current initial-registration path and address any solicitation during the gap with OCRP based on the record.

Virginia requires covered organizations to register before soliciting or having contributions solicited on their behalf. Coordinate donation pages, campaigns, events, professional fundraisers, and grant statements with the actual VDACS status. An Evoke draft, payment attempt, or mailed packet does not itself establish that the organization is properly registered.

Save the submitted Form 102, attachments, signatures, fee receipt, portal or delivery evidence, agency messages, and final registration result. Recheck Evoke or the regulator’s record after processing. Resolve any deficiency from the same reconciled source set and record the new registration and renewal details.

Calendar the next renewal for the fifteenth day of the fifth calendar month after fiscal year end, with an earlier extension decision, accountant, officer, fundraiser-contract, payment, and acceptance checkpoint. CharityClarity can provide a quick state charity registration lookup where available, but the VDACS record and current OCRP correspondence control the Virginia filing conclusion.