Hawaii charity registration deactivation and close-out

Inventory donation pages, national checkout flows, targeted email and mail, events, grants, peer-to-peer campaigns, fundraising platforms, professional fundraisers, chapters, and third-party appeals. The Division’s deactivation form requires an officer to certify that the organization is no longer soliciting contributions directly or indirectly in Hawaii in any manner and currently has no plan to do so.

Remove or restrict Hawaii solicitation activity only through a documented campaign decision. Keep screenshots, vendor changes, campaign close dates, contract notices, and chapter instructions. A dormant employee account, expired fundraiser contract, or decision to stop targeted advertising does not necessarily show that every direct and indirect Hawaii solicitation has ended.

Section 467B-2.1 allows the Attorney General to deactivate an organization after being satisfied that all obligations under Chapter 467B have been met. Reconcile the initial registration, every annual report, annual fee, late amount, audit, extension response, agency notice, professional fundraising relationship, and public record before sending the request.

The official form warns that pending annual filings and associated fees and costs remain the organization’s responsibility even after the deactivation request is processed. Build and submit each missing report through the correct Form 990-series or special-transmittal route. Do not ask the deactivation form to substitute for an incomplete annual-report cure.

Use the written Notice of Intent to Cease Solicitation Activity and Request for Deactivation published on the Division’s current filing hub. Complete the charity name, EIN, principal officer name and title, address, phone, email, website, cessation certification, effective timing, and signature. The form says it will not be processed unless signed by the principal officer.

Confirm that the signer is the authorized president, vice president, treasurer, secretary, or other principal officer identified by the form and the organization’s records. Save the signed request and trackable submission evidence. A preparer may organize the file, but the officer’s certification should not be delegated or reconstructed after the fact.

The state form says the request is not final until the Attorney General provides written confirmation of deactivation. Monitor the responsible inbox and answer agency questions from the reconciled record. Keep the written confirmation, final annual filings, fee receipts, correspondence, public-status capture, and board authorization together.

If the organization later wants to solicit from or within Hawaii, the form says it must first reactivate its registration. Calendar that boundary in fundraising intake and donation-page launch controls. Deactivation does not erase the Attorney General’s jurisdiction over activity that occurred while the organization was registered or should have been registered.

Charity registration deactivation does not dissolve a Hawaii corporation, terminate federal tax status, close payroll or tax accounts, or resolve charitable assets. A Hawaii public benefit corporation considering dissolution has a separate Attorney General procedure and checklist, including notice, governing approvals, financial and asset information, and post-dissolution reporting where applicable.

Create separate workstreams for the charity record, entity record, tax status, contracts, fundraiser filings, restricted assets, grants, donor restrictions, employment, and every other state. Do not describe the organization as dissolved merely because charitable solicitation registration was deactivated, and do not imply that entity dissolution automatically closed the Hawaii charity record.