Alabama charity registration close-out

Inventory Alabama-directed mail, email, donation pages, national checkout flows, grants, events, peer-to-peer tools, chapters, professional fundraisers, commercial co-venturers, recurring gifts, and pending pledges. Record the last date each channel can solicit or accept an Alabama contribution and preserve shutdown evidence. The state notice asks for the effective date on which charitable activities in Alabama will be discontinued, so the date should match the actual campaign controls.

Decide whether the organization is leaving Alabama solicitation temporarily or permanently. The notice expressly accommodates either posture. Document the board or authorized-officer decision, the business reason, vendor instructions, donor-page changes, and the person responsible for monitoring residual transactions. Do not use a non-renewal notice while leaving an uncontrolled Alabama appeal live.

Before closing the record, compare the public lookup, registration number, fiscal year, annual reports, financial attachments, fees, change notices, and agency correspondence. Identify every open or questioned period. Section 13A-9-71 keeps annual and information duties tied to the registered record, and a close-out notice should not be treated as an automatic waiver of unresolved reports or requested information.

Reconcile each missing year through the applicable renewal, Form 990 or written financial report, fee, and agency response. If a cancellation or enforcement notice exists, follow its instructions and obtain record-specific direction. Keep professional fundraiser and commercial co-venturer contract close-outs separate; their campaign closing statement is not the charity’s Notice of Non-Renewal.

The current form asks for the charitable organization’s name, Alabama registration number, effective date of discontinued charitable activities, fiscal year end, and reason for non-renewal. It includes an authorized certification and continuing duty to report changes. Use the exact accepted legal name and registration number, explain the operational reason accurately, and align the effective date with the campaign shutdown record.

The Attorney General links the notice from its charitable-organizations page, and the initial registration form instructs a charity to file it when the organization chooses not to renew and plans to discontinue Alabama charitable activities. Verify the live submission route and form revision immediately before filing. Save the completed notice, attachment index, transmission or delivery evidence, and any agency response.

An Attorney General non-renewal notice does not dissolve an Alabama nonprofit corporation or withdraw a foreign entity. The Secretary of State’s domestic nonprofit dissolution form addresses approvals, debts and liabilities, remaining property and assets, pending suits, the entity effective date, and a separate filing fee. Determine the organization’s entity type and governing-law process before taking that step.

Charitable assets, restricted funds, grants, donor commitments, payroll, contracts, licenses, tax accounts, and records may survive the last solicitation date. Create a workstream for each and obtain legal or accounting guidance where required. Do not distribute remaining charitable assets merely because the fundraising registration is being closed.

The IRS explains that most terminating exempt organizations notify it through a final return or notice. Form 990 and 990-EZ filers check the terminated box and may need Schedule N and dissolution or liquidation documents; a short final tax period can change the federal due date. A charity only ending Alabama solicitation may continue operating elsewhere and should not mark a federal return final for that reason alone.

After the Alabama submission, verify the business lookup and obtain written clarification if the record does not reflect the intended result. Keep the cessation inventory, board authorization, notice, agency response, final state periods, entity evidence, asset records, and federal filings together. If Alabama activity later resumes, recheck the current registration trigger before the first renewed appeal.